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Job Title: Accounts Payable Specialist

Location: West Palm Beach, FL

Overview: Consultis Inc, an award-winning staffing firm is seeking a detail-oriented and experienced Accounts Payable Specialist for our client in the wholesale distribution industry. The ideal candidate will be responsible for managing all aspects of accounts payable functions, ensuring accurate and timely processing of payments to vendors while adhering to company policies and procedures.

Responsibilities:

  1. Process vendor invoices accurately and efficiently, matching purchase orders, receiving documents, and ensuring proper authorization.
  2. Verify and reconcile discrepancies in invoices, purchase orders, and receiving reports.
  3. Maintain vendor accounts, including timely communication and resolution of inquiries and discrepancies.
  4. Prepare and perform weekly, monthly, and yearly reconciliations of accounts payable transactions.
  5. Process employee expense reports and ensure compliance with company policies.
  6. Assist with month-end closing activities, including accruals and account analysis.
  7. Collaborate with purchasing and receiving departments to resolve invoice and payment discrepancies.
  8. Prepare and analyze aging reports to ensure timely payments and proper cash flow management.
  9. Assist in the implementation of process improvements to enhance efficiency and accuracy within the accounts payable function.
  10. Ensure compliance with company policies, accounting principles, and regulatory requirements.

Qualifications:

  1. Bachelor’s degree in Accounting, Finance, or related field preferred.
  2. Proven experience as an Accounts Payable Specialist or similar role, preferably in a wholesale distribution environment.
  3. Strong understanding of accounts payable principles, practices, and procedures.
  4. Proficiency in accounting software and MS Office applications, especially Excel.
  5. Excellent attention to detail and accuracy with the ability to prioritize tasks effectively.
  6. Strong communication skills, both written and verbal, with the ability to interact professionally with vendors and internal stakeholders.
  7. Ability to work independently and collaboratively in a fast-paced environment.
  8. Knowledge of GAAP and experience with month-end closing processes is a plus.

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